The morning after C3YVR! Part 2- The Event!
Posted July 11, 2009on:
I think this post is going to be even more difficult to write than the first one, because there was so much activity last night it’s nearly impossible to remember all of the fun things that happened!
For the organizers, the event actually started around 8:00 AM- with all of the prep work, testing the PA system, and running around the city to make sure everything would go smoothly. All of the volunteers gathered in a gaggle at Workspace and set up in record time- except the microphone wasn’t working, at the very last minute! It turns out that the original mic we grabbed was actually -too- good for the cheap PA system, so we had to run about 4 blocks back to ground zero to grab a cheaper mic. Strange! We only had a few hiccups after that, but it seems like most things were running smoothly once the event got started at 6:30 PM.
Liana and Yumi working the registration table. Photo by Cookiestork!
Once guests started gathering, the work really got under-way for the volunteers. They were incredibly efficient at signing-in attendees, labeling the cupcakes to go out, and organizing the timeline so that cupcakes could be sent out in 15-minute intervals. At 7:00, we started announcing cupcakes to the crowd, and the frenzy began.
Spectacular Coconut Mojito Cupcakes- with a glimpse at our organization system. Photo by John Biehler.
To keep the attendees entertained during ‘down’ time between cupcakes, we organized two events with some really neat prizes. Remember that post about the cupcake carrier door prize? Yup, those were available to people who were willing to compete. The first event was a cupcake race! The first person to make it five times around the ‘track’ won the cupcake carrier prize:
And she was wearing heels, too! Photo by John Biehler 🙂
Our second event was, of course, the traditional no-hands eating contest. The first place winner won a cupcake carrier, and all of the entrants were given a ‘consolation’ prize of handmade cupcake necklaces from etsy. Sweet!
The sweet taste of success- Photo by John Biehler.
The cupcakes pictured in the eating contest were ‘Coke Float’ cupcakes, and no they didn’t eat the straws..!
Photo by John Biehler.
We sent so many cupcakes out over the course of the night, that we forgot to get a final tally on how many dozen went out. Apologies for that, but we’re so happy to have had so many bakers join us and share cupcakes with the crowd. The amount of creativity, hard-work and thoughtfulness that went into these cupcakes was overwhelming. These beautiful cupcakes just say so much without saying anything at all:
(All photos by John Biehler– From top to bottom are Green Tea cupcakes, French Toast with Bacon Garnish, ‘Burgers’, and Raspberry Dreamsicles.)
Around 8:30, judging began- it was recapped in Part 1, but here’s a good photo from the ‘tasting’ portion:
Photo of the tasting competition by Cookiestork
To ensure that the judges didn’t get sugar-shock for the tasting portion, we made sure to cut each cupcake in half and provided forks and plenty of water! From front to back, our judges were- Angela, Eagranie, Lyndsay, Rosemary, and Kate. Judging went on for roughly 1/2 an hour, as the judges wanted to be as fair as possible and really put some good thought into who would take the grand prize for each section. I don’t envy them, that was hard work!
One of the contenders for ‘most creative’ cupcakes- OSX as cupcakes! Oh my goodness. Photo by John Biehler.
At 9:30 the event was officially ‘over’, but the last announcement had to be made: We raised $540.00 for the Downtown Eastside Womens Centre! (Well, just over $540 due to the US dollars.. but that will be figured out at the bank!)
Holy moly. That’s a LOT of money.
This money is going to be turned into a cheque, and hand-delivered to the DEWC under the name ‘CupcakeCamp Vancouver.’
…And that’s it! We’ve saved the best for last, knowing that everyone who contributed did something really good last night, for our community. Thanks again to everyone who participated, from the volunteers to the judges to the bakers and attendees. We want to give special thanks to Isabelle Guns for all of her amazing hard work and generous, generous donations to the cause and to the event.
See you next year!
You can read Part 1 of this post, here.