CupcakeCamp Vancouver!

Archive for the ‘Organizing’ Category

With the unfortunate news that Workspace has closed, CupcakeCamp YVR is looking for a new location to hold the event next year. We’ve been looking at a number of potential spaces, with the following stipulations:

  • We need a place with a large capacity, for at least 250 people, upwards of 500 (or more!)
  • There has to be a a room or space to store the cupcakes.
  • Though we don’t create a lot of noise, we can’t have any issues with bringing in a speaker system with music.
  • Air conditioning is a must!
  • Last but not least, the space must be accessible for those who are in wheelchairs.

With all of that in mind, do you have any recommendations on a space? If so, please leave some love in the comments.

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Hey campers! This is the definitive field guide to CupcakeCamp Vancouver. It’ll help you understand some of the process behind C3YVR:

Registration Information

When you arrive at our venue, make sure you head straight to Registration to get that sorted out. If you’ve brought cupcakes, we’ll need to fill out a card so that we can keep track of your cakes throughout the night. We’ll also be taking your tray (or carrier) and putting it into the staging area in the back of Workspace. When you’re ready to leave, please tell a volunteer who will help find your tray or carrier from the staging area.

Our venue is completely accessible to those with wheelchairs and little kids. However, we’d like to point out that we can’t babysit and small children must be supervised at all times. If you need to use the elevator, please tell our volunteer at the door and they will call the elevator for you.

The Big Event! Cupcakes, Contests and More…

After you’ve registered, it’s time to explore the venue! We’ll be bringing out the first round of cupcakes at 7:00 PM, and they’ll come out at set intervals throughout the night. We’ve got a number of fun activities planned, so be ready to volunteer yourself to participate in a contest or two! Even if you haven’t baked cakes, there will be opportunities to compete against your fellow campers.

The cupcake staging area is going to be marked off with tape. Please don’t go into this area. If you are a photographer and want to get a photo of the cupcakes, ask a volunteer to escort you.

We’d like to ask that people be considerate when the cupcakes come out, as we want to make sure that everyone gets a chance to sample cupcakes. Refreshments like milk, soy and water will be available. We only ask that you re-use your cups in consideration to the environment 🙂

Judging and Wrap-Up:

Cupcake Judging will start at 8:20 PM. At registration, you’ll have a chance to tell the volunteers that you want to compete in one of the contests. If you want to compete, we’ll set aside some of your cupcakes for the big event. There are 3 categories for judging- Best tasting, best decorated, and most creative. We have a great panel of judges, and they’ll decide (iron-chef style) who is the best of the best and worthy of our awesome prizes!

9:30 PM is closing time. To keep confusion at bay, we ask that bakers please try to collect your trays from the staging area starting around 9PM just so we don’t have a big rush at closing time.

We hope that everyone has a really good time at CupcakeCamp Vancouver. Be sure to take lots of pictures and tweet lots of tweets!

SOCIAL MEDIA FUN TIMES!

If you upload pictures to flickr, please tag them with “cupcakecampyvr” or “c3yvr” and if you’re twittering, please use the hash-tags #C3YVR or #cupcakecampyvr

Follow our twitter account for up-to-the-minute info at the camp, @cupcakecampyvr

Make sure to join our facebook group here for more updates about future Vancouver CupcakeCamps: CupcakeCamp YVR

What’s this thing, sitting on my kitchen counter? Oh yeah, it’s one of the MANY prizes that will be awarded to donators at the event!

We’ve got a different take on ‘door’ prizes at C3YVR- because our event is centered around giving (and not just receiving yummy cupcakes), we want to give back to our community as well. That means that anyone who makes a donation to the Downtown Eastside Womens Centre when registering will be eligible to win door prizes! 

If you choose to donate, we’ll put a check next to your ticket number and will randomly select winners throughout the evening. Donations can be of any amount (we suggest $5) and will be taken in the reception area. All of the money will go directly to the Downtown Eastside Womens Centre. You can read more about the DEWC in our FAQ and on their website.

Please remember that you don’t have to donate to participate at CupcakeCamp Vancouver- the event is free!

PS: The pink cupcake-shaped object? Yeah, it’s a solo cupcake carrier. Are you excited yet?

Attention CupcakeCampYVR bakers, this post is for you! Here’s the official list of cupcake competitions that will be held during the first ever CupcakeCamp Vancouver event.

Get your spatulas ready, because you can compete in any one of the following contests: 

1. Best Tasting Cupcake: Yup, this is exactly what it sounds like. Our esteemed C3YVR judges will sample your cupcakes and determine what tastes the best of the bunch!

2. Best Decorated Cupcake: Just like on Iron Chef, you’ll get extra points for plating and presentation. Taste is taking a backseat to style in this competition, but please don’t forget the sugar. You can go artistic, extravagant, or minimalist, the choice is all yours.

3. Most Creative Cupcake: This is your chance to go wild with the flavours, decorations and all the wonderful ephemera that goes along with cupcakes. Bring your best, weirdest, and most fun designs to be judged by the panel. Creativity really counts-whether it be in your decoration, ingredients, or the slam-poem that you recite right before the judges take their first nibble. 

The only thing we ask is that you please choose to enter only one of the competitions, as we’re going to have a lot of participants and not a lot of time! 

Protocol for entering: Nothing fancy- just make sure that you get to the event before registration closes (7PM). We’ll need you to give us your name, the name of your cupcake, and one cake out of those that you’ve brought to the event. We will make sure your cupcake is set aside in a special judge’s zone, so that it doesn’t get mixed in with the feeding frenzy.

CupcakeCamp Vancouver currently has a number of sponsorship packages available:

Silver Sponsor ($1 – $99 or in-kind contribution): If you choose to sponsor CupcakeCamp Vancouver with a contribution of up to $99 or an in-kind contribution, we’ll be happy to include your company’s logo/link on the CupcakeCamp Vancouver website, and all of our promotional material. As well, we will provide wall space for any banners or promo material you would like to show at the event. You will also be supplied with a guaranteed spot on the guest list. (4 spots available)

Gold Sponsor ($100 – $499 contribution): Gold Sponsors will have their company’s link/logo made available on the CupcakeCampVancouver webpage and all promotional material, and we will blog about your contributions to the event as well! At the event, we will provide lots of space for your banners/promo material, and will also supply you with 2 spots on the guest list. (1 spot available)

Platinum Sponsor ($500+ contribution): Platinum Sponsors will have all the benefits of the Gold Sponsorship, and will also be guaranteed 4 spots on the guest list for all future CupcakeCamp Vancouver events! For your generosity, you will also have the opportunity to speak about your company or organization for 2 minutes at the event, and will get a free CupcakeCamp Vancouver tee-shirt (with your company’s logo shown prominently, of course!). (2 spots available)

Please email us at: cupcakecampvancouver@gmail.com if you would like to be a sponsor!

Mark your calendars, friends and friendlies: CupcakeCamp Vancouver is GO for launch on Friday, July 10th from 6:30-9:30 PM! The event will be held at Workspace, a shared office space in the heart of Gastown. We’re going to be putting up a page shortly with all of this information, including a map and directions to the location.

Now is the time to start thinking about what role you want to play, on this tasty adventure! Will you be a taster, a baker, or a judge?


Quick Look:


WHAT: CupcakeCamp Vancouver #1

WHEN: Friday, July 10th from 6:30-9:30 PM

WHERE: Workspace! #400-21 Water St. Vancouver

Click the links along the top of the page for more information about C3YVR #1 !

Our Sponsors!

Lintbucket.com - A boutique marketing agency
Tartlets.ca - Professional pastry and cake design
Returnpath.net - The world's leading email services company
Pictureyourcake.com - Personalized cake decorating solutions
CocoCake.com - Fanciful, unique and boutique cupcakes
Funcicho.com - Fun, chic and cool blog about laptop bags
Isabelle Guns' Cupcake Diary - A cupcake 'zine produced by Vancouver local, Isabelle Guns

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